Policies

General Library Policies

Library User Rights and Responsibilities

The Library is committed to providing students and faculty with an inspiring and engaging learning environment that meets a wide variety of needs. To support this mission, the Library has adopted the following statement of Library User Rights and Responsibilities.

The AUS Library provides:

  • Courteous, knowledgeable and helpful assistance
  • Technology tools to facilitate research, inquiry and knowledge creation
  • Facilities that support and enrich individual and collaborative learning
  • Information resources in a variety of formats

Library users are expected to:

  • Honor the library as a place for study, research and collaboration
  • Behave in a manner that does not disturb others or cause damage to the library
  • Interact courteously and respectfully with other library users and library staff
  • Maintain a clean, pest-free environment by not bringing food or drink into the library (excluding bottled water)

Library users, as members of a community of learners, play an important role in creating an environment that is conducive to research, reflection and collaborative learning. As such, all library users are expected to act appropriately in the library and conduct themselves in accordance with these rights and responsibilities. Users who do not comply and who disrespect the rights of others will be asked for their university ID, escorted from the building and referred to university authorities.

For detailed information, please refer to the AUS Student Handbook – Library Code of Conduct

Food & Drink

AUS Library’s Food & Drink Policy is intended to preserve our library materials, computer equipment, and furnishings, and to maintain a pleasant and comfortable environment for our readers and staff.

We also recognize the University’s commitment to move toward sustainable waste reduction initiatives.

Your help in this effort is greatly appreciated.

Food

Food is not allowed in the library.

Drink

Unless otherwise posted, drinks in approved containers only, may be consumed in the library.

Approved containers include:

  • Water in capped plastic bottles
  • Drinks in re-usable bottles and re-usable cups with secure, non-spill lids.

Containers that are not considered acceptable include:

  • Open cups or mugs
  • Aluminum cans
  • Glass bottles
  • Paper, Styrofoam cups or disposable cups with or without lids

Non-Compliance

  • Users not complying with these policies will be asked to take the food or drink outside of the Library.

 

Mobile Phones

Use of mobile phones is permitted in the designated Phone Zone, located on the Second Floor. Library users are urged to set their mobile phones to silent or vibrate out of respect for the other users of the library.

Group Study Rooms

The following rules apply to all study rooms on the 1st floor of the library:

  1. The rooms are limited to 2 or more people.
  2. The Library is not responsible for your personal items.
    Unattended items may be moved by Library staff to ensure fair access for all students.

Individuals who prefer to study quietly may use the No-Talking Zone on the 1st or 2nd floor.

 

Seminar Rooms

There are 2 seminar rooms (Seminar Rooms 1 and 2) that can be reserved for faculty or staff for their tutorials or meetings. These can be booked in advance for the entire semester. Seminar Room 1 is located inside the Periodical collection which is a no-talking zone section so this room is limited to maximum of 2 persons only. The users are informed that the room cannot be used for discussion and they have to be quiet inside the room because of the no-talking restriction. Reservations for the rooms can be made thru email to [email protected] or in person at the circulation desk. The rooms can be checked out for 2 hours only.

Donations

The AUS Library welcomes inquiries about donations, but has strict limits on what is accepted. For each donation we accept, there are both immediate and long-term expenses to cover processing of the items and making the items accessible. Generally, only items that would make a unique and important contribution to the library collection will be considered.

The AUS Library does not accept:

  • Textbooks
  • Mass-market paperbacks
  • Books, journals, magazines, DVDs and CDs that duplicate our holdings
  • Individual issues or small runs of scholarly journals
  • Popular magazines (e.g. National Geographic, Smithsonian, Reader’s Digest, etc.)
  • Materials in poor condition or exhibiting signs of mold or mildew
  • Materials that contain highlighting, underlining, or annotations (unless annotations are of significant scholarly value)
  • Materials in outmoded formats (e.g. cassette tapes, VHS, etc.)
  • Materials that might cause the library to be liable for copyright infringement (e.g., copied audio and video recordings)

Prospective donors should NOT send unsolicited items. They should, instead, first contact the Collection Development Librarian to speak about the usefulness of the proposed donation. To help evaluate proposed donations, the Library may request that donors provide a list of materials.

No monetary value will be placed on materials given to the library. No special conditions will be agreed for housing, retention, display or any other variation from normal library practice. The library’s selection and weeding principles apply to donated items in the same manner as they apply to purchased items.

For more information, please contact Paula Deakin, Collection Development Librarian, at [email protected]

Photographing and Videotaping

Photography or videography is generally permitted if it is for general Public Library promotion by the media, student projects, and/or strictly for personal use.

In order to protect the rights of individual Library patrons and to reduce distractions, photographing and videotaping on Library property are restricted as follows:

  • Under no circumstances may the public, members of the media, or Library staff take photographs or videotape without the express permission of any Library patrons who would be prominently included within the composition.

Photographing or videotaping for commercial purposes is not permitted without approval by the University Librarian. Requests for permission to photograph or videotape for commercial purposes must be submitted in writing for review by the University Librarian.

 

Copyright & Fair Use

The AUS Library adheres to copyright regulations outlined in UAE Federal Law No.40 of 1992 On the Protection of Intellectual Works and Copyright.

As an institution accredited in the United States, the library also adheres to the spirit of copyright legislation existing in the United States as it pertains to distribution of scholarly material.

For more information about copyright please see our Copyright and Permissions Service.

 

External Users

The American University of Sharjah Library welcomes all users to visit the library. Although the campus is open to outside visitors occasionally non-affiliated users are turned away at the gate. If you would like to apply for access to the campus you may register as an External User of the library. The following requirements must be met:
The user is required to:

  1. Provide a letter from the Dean (or equivalent) of his/her institution identifying the nature and expected duration of the user’s research requirement
  2. Complete the External Users Registration Form
  3. Submit a copy of his or her passport or driver’s license
  4. Provide one passport-sized photo

The above materials should be submitted in person to the library’s Administrative Assistant for review by the University Librarian. *Incomplete packets will not be reviewed.* Upon approval by the University Librarian, Public Relations may issue a letter of permission which will allow the user to enter the campus for the duration of the research requirement period. The user will be contacted when the letter is ready for pickup.

Library Terms of Use:

Library privileges for external users include:

  • In-house use of library print resources including journals, magazines and reference materials
  • Access to reference service
  • Access to databases and electronic resources via the Guest Wireless network in the library building. Users must bring their own laptop or mobile device

Library privileges for external users exclude:

  • Borrowing privileges for any library materials
  • Access to library computers
  • Use of Study rooms, Presentation rooms, Media rooms, or Seminar rooms.

External users are expected to observe all library rules and regulations.

 

Collection Development

The AUS Library Collection Development Policy can be accessed for further information regarding collection building and acquisition policies.

AUS Library Mission Statement

VISION

The AUS Library aspires to provide access to excellent information resources and services to advance learning and research and to support the university’s goal of being a world-class university.


MISSION

The AUS Library supports, advances and enriches the educational and research mission of the university by:

  • providing access to the world of information and scholarship;
  • teaching the effective use of information resources for academic success, research and lifelong learning;
  • engaging with the AUS academic community to develop responsive and innovative information services.

 

AUS Library Strategic Initiatives 2016-2021

Library Loan Policies

For Undergraduate Students

  • Students may borrow up to 30 items, including:
    • General Collection books
    • Leisure Collection books
    • Media (e.g. films, DVDs)
    • Music (e.g. CDs)
    • Journal issues (except for current issues)

  • Items are loaned for 28 days and will be automatically renewed provided that:
    • No other patron has requested the item
    • Your patron account is not due to expire within the next 28 days

  • Items may be recalled by another user after two weeks. In this case, you will be notified and given a reasonable amount of time to return the item to the library. Should you still need the items, you may place a hold request after you return them.
  • Laptop loans are limited to 1 laptop per user.
  • Media and Presentation Rooms may be reserved in advance. Minimum reservation time is 30 minutes, maximum reservation time is 2 hours.
  • Fines may apply to any late returns or lost items.
  • You are responsible for all materials checked out to your account. The library strongly advises against loaning items you have borrowed to another person. In the event of loss or a late return, you will be liable for the applicable fines.
  • See Laptops and Reserves for applicable loan policies

For Graduate Students

  • Graduate students may borrow up to 75 items, including:
    • General Collection books
    • Leisure Collection books
    • Media (e.g. films, DVDs)
    • Music (e.g. CDs)
    • Journal issues (except for current issues)

  • Items are loaned for 1 semester and will be automatically renewed provided that:
    • No other patron has requested the item
    • Your patron account is not due to expire within the next semester

  • Items may be recalled by another user after two weeks. In this case, you will be notified and given a reasonable amount of time to return the item to the library. Should you still need the items, you may place a hold request after you return them.
  • Special Collection material can be borrowed for one week.
  • Reference material may be loaned for one day, after consultation with a librarian.
  • Laptop loans are limited to 1 laptop per user.
  • Media and Presentation Rooms may be reserved in advance. Minimum reservation time is 30 minutes, maximum reservation time is 2 hours.
  • Fines may apply to any late returns or lost items.
  • You are responsible for all materials checked out to your account. The library strongly advises against loaning items you have borrowed to another person. In the event of loss or a late return, you will be liable for the applicable fines.

For Faculty

  • Faculty may borrow up to 75 items, including:
    • General Collection books
    • Leisure Collection books
    • Media (e.g. films, DVDs)
    • Music (e.g. CDs)
    • Journal issues (except for current issues)

  • Items are loaned for 1 semester and will be automatically renewed provided that:
    • No other patron has requested the item
    • Your patron account is not due to expire within the next semester

  • Items may be recalled by another user after two weeks. In this case, you will be notified and given a reasonable amount of time to return the item to the library. Should you still need the items, you may place a hold request after you return them.
  • Special Collection material can be borrowed for one week.
  • Reference material may be loaned for one day, after consultation with a librarian.
  • Replacement fees will be assessed to lost items.
  • You are responsible for all materials checked out to your account. The library strongly advises against loaning items you have borrowed to another person. In the event of loss, you will be liable for the applicable replacement fee.
  • Faculty may assign a proxy to check-out material(s) on their behalf. To assign a proxy, please login with your AUS credentials and complete the online Proxy Authorization Form.

For Staff

  • Staff may borrow up to 75 items, including:
    • General Collection books
    • Leisure Collection books
    • Media (e.g. films, DVDs)
    • Music (e.g. CDs)
    • Journal issues (except for current issues)

  • Items are loaned for 1 semester and will be automatically renewed provided that:
    • No other patron has requested the item
    • Your patron account is not due to expire within the next semester

  • Items may be recalled by another user after two weeks. In this case, you will be notified and given a reasonable amount of time to return the item to the library. Should you still need the items, you may place a hold request after you return them.
  • Special Collection material can be borrowed for one week.
  • Reference material may be loaned for one day, after consultation with a librarian.
  • Fines may apply to any late returns or lost items.
  • You are responsible for all materials checked out to your account. The library strongly advises against loaning items you have borrowed to another person. In the event of loss or a late return, you will be liable for the applicable fines.

 

For Alumni

  • Alumni may borrow up to 30 items, including:
    • General Collection books
    • Leisure Collection books
    • Media (e.g. films, DVDs)
    • Music (e.g. CDs)
    • Journal issues (except for current issues)

  • Items are loaned for 28 days and will be automatically renewed provided that:
    • No other patron has requested the item
    • Your patron account is not due to expire within the next 28 days

  • Items may be recalled by another user after two weeks. In this case, you will be notified and given a reasonable amount of time to return the item to the library. Should you still need the items, you may place a hold request after you return them.
  • Media and Presentation Rooms may be reserved in advance by contacting Circulation Desk staff on 06 515 2256. Minimum reservation time is 30 minutes, maximum reservation time is 2 hours.
  • Fines may apply to any late returns or lost items.
  • You are responsible for all materials checked out to your account. The library strongly advises against loaning items you have borrowed to another person. In the event of loss or a late return, you will be liable for the applicable fines.
  • Licensing agreements restrict off-campus access electronic resources to currently enrolled students and faculty/staff only. However, onsite access to electronic resources is possible for alumni. You will require your personal laptop. Please note that library laptops are not available for loan. Network cables can be borrowed for a period of 3 hours.
  • To review open access resources that are freely available, visit The Research Guide to Open Access Resources.

For University of Sharjah Faculty

  • The existing University of Sharjah ID card will be used as the library ID card.
  • University of Sharjah Faculty may borrow up to 30 items, including:
    • General Collection books
    • Leisure Collection books
    • Media (e.g. films, DVDs)
    • Music (e.g. CDs)
    • Journal issues (except for current issues)

  • Items are loaned for 28 days and will be automatically renewed provided that:
    • No other patron has requested the item
    • Your patron account is not due to expire within the next 28 days

  • Items may be recalled by another user after two weeks. In this case, you will be notified and given a reasonable amount of time to return the item to the library.
  • Hold requests are not available.
  • Replacement fees will be assessed to lost items.
  • You are responsible for all materials checked out to your account. The library strongly advises against loaning items you have borrowed to another person. In the event of loss, you will be liable for the applicable replacement fee.
  • Repeated overdue or loss/damage of materials may result in loss of borrowing privileges for individual users.

 

Library Cards

  • Your AUS ID card serves as your borrowers card.
  • Family members of AUS faculty over the age of 16 can use their AUS ID cards as their library card.

Renewals

  • If you are finished with an item, we encourage you to return it to the library.
  • For your convenience, the library will automatically renewed provided that:
    • No other patron has requested the item
    • Your patron account is not due to expire soon

  • Please do not renew items yourself, as this interferes with the auto-renewal process.
  • If you have any questions, you can contact us by email at [email protected] or by telephoning the library circulation desk during the library’s normal hours of operation (06-515-2256).

Overdue Items, Fines and Replacement Charges

  • All Library borrowers are responsible for the safe and timely return of library materials. It is a courtesy and a sign of respect to your fellow scholars to return items on time.
  • When items are seriously overdue, courtesy notices are sent. However, failure to receive a notice does not excuse a user from overdue fines.
  • You are responsible for all materials checked out to your account. The library strongly advises against loaning items you have borrowed to another person. In the event of loss or a late return, you will be liable for the applicable fines.
  • Borrowing privileges will be suspended when fines and/or replacement charges reach 100 Dhs. or if you have one or more unpaid replacement fee.
  • Students who have unpaid fines at the end of a semester will not receive their grades, and will not be allowed to register for classes the following semester. Students who have graduated or transferred will not be able to receive transcripts until any outstanding library fines have been paid.
  • Items that are long overdue will be considered lost and a replacement fee will be charged. If the item is returned after this time, the patron must still pay the applicable overdue fines plus a processing fee of 75 Dhs per item.
  • Fines for regular standard materials:
    • Includes General Collection, Leisure, Media, Music, and Periodicals (Journals)
    • Items that are overdue for less than 1 month: No overdue fines will be issued
    • Items that are overdue for more than 1 month: Will be declared missing and a replacement fee will be charged
    • Items that have been requested by another patron (i.e. recalled or placed on hold) and not returned on time: 1 Dh. per day for 30 days

  • Fines for laptops and room keys:
    • Begin accumulating from the time the item is due
    • Laptops must be returned with the included charger
    • 10 Dhs. per hour up to 10 hours
    • After that time the item will be declared missing and a replacement fee will be charged

  • Fines for laptop peripherals:
    • Begin accumulating from the time the item is due
    • 1 Dhs. per hour up to 10 hours

  • Fines for hourly reserve items:
    • Includes reserves with 1 hour, 2 hour, 3 hour, and 1 day loan periods
    • 1 Dh. per hour up to 10 hours
    • After that time the item will be declared missing and a replacement fee will be charged

  • Fines for multi-day reserve items:
    • Includes reserves with 3 day, 7 day, and 28 day loan periods
    • 1 Dh. per day up to 30 days
    • After that time the item will be declared missing and a replacement fee will be charged

  • Replacement fees:
    • Charged for items that are missing, lost or damaged beyond repair
    • Include the current cost of the item PLUS a 75 Dhs processing fee
    • Processing fees may be more for multi-volume sets or rare materials

Fine Payment

Library fines can be paid using one of the 2 methods below.

  1.  Registered students and staff can pay online by credit card (Visa,  Master and AMEX cards) through the AUS website.  For instructions, visit the AUS Finance Department’s Online Payment Guide
  2. Pick up a fines slip from the library, take it to the Cashier’s Office on the Mezzanine level of the Main Building during opening hours (9:00am – 4:00pm Sun-Thurs) to pay your fine, then bring the stamped slip back to the library to clear your fine.

To check library fines, log in to My Library Account with your AUS username and password  

After Hours Book Return

  • You can return books even when the library is closed. Three book returns are located on campus:
    • outside the library main entrance
    • in front of the Student Center
    • in front of the Arts Building

  • The boxes are emptied every morning. Books returned to the book drop are counted as received the previous evening.
  • Please use the box only for the return of library materials.
  • Fragile items such as DVDs, videotapes, and CDs should be returned directly to the library desk.

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