Library Policies

Collection Development

The AUS Library Collection Development Policy can be accessed for further information regarding collection building and acquisition policies.

Collection Development Policy

Copyright & Fair Use

The AUS Library adheres to copyright regulations outlined in UAE Federal Law No.40 of 1992 On the Protection of Intellectual Works and Copyright.

As an institution accredited in the United States, the library also adheres to the spirit of copyright legislation existing in the United States as it pertains to the distribution of scholarly material.

For more information about copyright please see our Copyright and Permissions Service.

Donations

The AUS Library welcomes inquiries about donations, but has strict limits on what is accepted. For each donation we accept, there are both immediate and long-term expenses to cover processing of the items and making the items accessible. Generally, only items that would make a unique and important contribution to the library collection will be considered.

The AUS Library does not accept:

• Textbooks
• Mass-market paperbacks
• Books, journals, magazines, DVDs and CDs that duplicate our holdings
• Individual issues or small runs of scholarly journals
• Popular magazines (e.g. National Geographic, Smithsonian, Reader’s Digest, etc.)
• Materials in poor condition or exhibiting signs of mold or mildew
• Materials that contain highlighting, underlining, or annotations (unless annotations are of significant scholarly value)
• Materials in outmoded formats (e.g. cassette tapes, VHS, etc.)
• Materials that might cause the library to be liable for copyright infringement (e.g., copied audio and video recordings)

Prospective donors should NOT send unsolicited items. They should, instead, first contact a Liaison Librarian to speak about the usefulness of the proposed donation. To help evaluate proposed donations, the Library may request that donors provide a list of materials.

No monetary value will be placed on materials given to the library. No special conditions will be agreed for housing, retention, display or any other variation from normal library practice. The library’s selection and weeding principles apply to donated items in the same manner as they apply to purchased items.

For more information, please contact us at researchhelp@aus.edu.

External Users

The American University of Sharjah Library welcomes all users to visit the library. Although the campus is open to outside visitors occasionally non-affiliated users are turned away at the gate. If you would like to apply for access to the campus you may register as an External User of the library. The following requirements must be met:
The user is required to:

1. Provide a letter from the Dean (or equivalent) of his/her institution identifying the nature and expected duration of the user’s research requirement
2. Complete the External Users Registration Form
3. Submit a copy of his or her passport or driver’s license
4. Provide one passport-sized photo

The above materials should be submitted in person to the library’s Administrative Assistant for review by the University Librarian. *Incomplete packets will not be reviewed.* Upon approval by the University Librarian, Public Relations may issue a letter of permission which will allow the user to enter the campus for the duration of the research requirement period. The user will be contacted when the letter is ready for pickup.

Library Terms of Use:

Library privileges for external users include:

• In-house use of library print resources including journals, magazines and reference materials
• Access to reference service
• Access to databases and electronic resources via the Guest Wireless network in the library building. Users must bring their own laptop or mobile device

Library privileges for external users exclude:

• Borrowing privileges for any library materials
• Access to library computers
• Use of Study rooms, Presentation rooms, Media rooms, or Seminar rooms.

External users are expected to observe all library rules and regulations.

Food and Drink Policy

AUS Library’s Food & Drink Policy is intended to preserve our library materials, computer equipment, and furnishings, and to maintain a pleasant and comfortable environment for our readers and staff.

We also recognize the University’s commitment to move toward sustainable waste reduction initiatives.

Your help in this effort is greatly appreciated.

Food

Food is not allowed in the library.

Drink

Unless otherwise posted, drinks in approved containers only, may be consumed in the library.

Approved containers include:

• Water in capped plastic bottles
• Drinks in re-usable bottles and re-usable cups with secure, non-spill lids.

Containers that are not considered acceptable include:

• Open cups or mugs
• Aluminum cans
• Glass bottles
• Paper, Styrofoam cups or disposable cups with or without lids

Non-Compliance

• Users not complying with these policies will be asked to take the food or drink outside of the Library.

keywords: eat, eating, drink, drinking, coffee, tea

Library User Rights and Responsibilities

The Library is committed to providing students and faculty with an inspiring and engaging learning environment that meets a wide variety of needs. To support this mission, the Library has adopted the following statement of Library User Rights and Responsibilities.

The AUS Library provides:

• Courteous, knowledgeable and helpful assistance
• Technology tools to facilitate research, inquiry and knowledge creation
• Facilities that support and enrich individual and collaborative learning
• Information resources in a variety of formats

Library users are expected to:

• Honor the library as a place for study, research and collaboration
• Behave in a manner that does not disturb others or cause damage to the library
• Interact courteously and respectfully with other library users and library staff
• Maintain a clean, pest-free environment by not bringing food or drink into the library and only using approved containers for drinks

Library users, as members of a community of learners, play an important role in creating an environment that is conducive to research, reflection and collaborative learning. As such, all library users are expected to act appropriately in the library and conduct themselves in accordance with these rights and responsibilities. Users who do not comply and who disrespect the rights of others will be asked for their university ID, escorted from the building and referred to university authorities.

For detailed information, please refer to the AUS Student Handbook – Library Code of Conduct

AUS Library Strategy

Vision

Our vision is to be the leading University library in the region with innovative services, technologies and resources. For our AUS community we will be integral to information discovery, knowledge creation and academic success.

Mission

The AUS Library realizes our vision and supports the mission of the University by:

• Delivering relevant, quality information resources and services to our library users.
• Partnering with the AUS academic community to educate thoughtful, information literate citizens and to support research.
• Providing spaces that inspire learning and are responsive to user needs.
• Fostering an organizational culture focused on continuous improvement and professional development.

AUS Library Strategic Initiatives 2022-2025

Mobile Phone Policy

Use of mobile phones is permitted in the designated Phone Zone, located on the Second Floor. Library users are urged to set their mobile phones to silent or vibrate out of respect for the other users of the library.

Principles for Open Access

The following principles are aimed at increasing the visibility and impact of publications by our faculty, researchers and students.

1. The outputs of scholarly enquiry that are created by faculty, researchers or students at the American University of Sharjah should be affiliated clearly and disseminated as widely and promptly as possible.
2. ORCiDs are strongly recommended for identifying authors and creators. Author and co-author affiliation (including international and industry affiliates) must be clearly stated on all outputs
3. Where copyright permits, American University of Sharjah researchers should deposit full-text copies of their peer-reviewed journal articles, papers from published conference proceedings and other works into the DSpace@AUS research repository. Relevant subject repositories could also be utilized for this purpose.
4. It is recommended that the full-text of the publication and its details be uploaded between acceptance and publication. In DSpace, an embargo will be applied by repository software, as per publisher permissions.
5. Optional deposit of other research outputs such as book sections, creative works, working papers and conference presentations is encouraged. These items will be identified as peer-reviewed or non-peer-reviewed as appropriate.
6. The library provides support for this activity, including training, and will check copyright permissions and embargoes on all deposited material.

Photographing and Videotaping

Photography or videography is generally permitted if it is for general Public Library promotion by the media, student projects, and/or strictly for personal use.

In order to protect the rights of individual Library patrons and to reduce distractions, photographing and videotaping on Library property are restricted as follows:

• Under no circumstances may the public, members of the media, or Library staff take photographs or videotape without the express permission of any Library patrons who would be prominently included within the composition.

Photographing or videotaping for commercial purposes is not permitted without approval by the University Librarian. Requests for permission to photograph or videotape for commercial purposes must be submitted in writing for review by the University Librarian.

keywords: pictures, videos, filming

Group Study Rooms

The following rules apply to all study rooms on the 1st floor of the library:

1. The rooms are limited to 2 or more people.
2. The Library is not responsible for your personal items.
   Unattended items may be moved by Library staff to ensure fair access for all students.

Individuals who prefer to study quietly may use the No-Talking Zone on the 1st or 2nd floor.

Seminar Rooms

Seminar Room 1:

• Is reserved for faculty or staff for their tutorials or meetings
• Located on the 2nd floor inside the no-talking zone. For this reason, the room is limited to 2 people maximum and they must keep quiet inside the room.
• Can be booked in advance for the entire semester through email to circulation@aus.edu or in person at the circulation desk.
• Can be checked out for 2 hours only

Seminar Room 2:

• Can be booked by students, faculty or staff via the Room Reservations system
• Located on the 2nd floor 
• Can be checked out for 2 hours only

Library Student Assistant Program

The AUS Library provides employment opportunities for currently registered undergraduate students depending on library needs.

The basic requirements you must fulfill for student employment are:

• You have completed at least one semester at AUS and are not an Achievement Academy/Bridge Program or visiting/exchange student
• Your cumulative GPA is not less than 2.2
• You are not holding any other job in the university
• You are available to work 10 to 15 hours/week (including weekends) in shifts lasting no less than 2 hours each

Successful applicants are assigned a work schedule according to their class schedules and are expected to continue working through study periods and finals.

Library Student Assistant Responsibilities

Newly Hired Students
As a new hire, your job consists mainly of the following activities:

• Shelving
• Gathering unused books and periodicals
• Assisting patrons
• Shelf Arranging
• Shelf Reading

You may also be assigned by your supervisor to shifts at the Help Desk or in Technical Services based on your computer skills. Help Desk responsibilities will include carrying out routine equipment checks and rounds, assisting library patrons in IC areas, and trouble-shooting computers/printers/copiers etc.

Returning Students
In addition to performing the aforementioned tasks, returning students will respond to tier-one level patron queries at the Help Desk and refer reference questions as necessary. You will also begin to work more closely with individual departments such as Circulation, Technical Services and Information Commons, or on special projects.

How to Apply
Hiring takes place only at the beginning of the Fall semester* and occasionally at the beginning of the Spring semester. Applications are accepted from 2 weeks before classes start to the end of the first week of classes.

• During the application process you will be required to upload your C.V.  Uploads are only accepted as PDF documents.
• Shortlisted applicants will be contacted within 5-10 working days from application deadline.