University Library

Reserves

Faculty can use the library’s Reserves systems to make materials available to their students. The Reserves systems are easy to use for students and faculty and ensure that all access is done in accordance with copyright restrictions.

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Course Reserves Form

  • Faculty can place physical items (e.g. books, some articles, and other printed material) on reserve by completing a Course Reserves Form or by providing complete details to the library staff.
  • Reserve items can be either from the Library collection or the personal property of the faculty member.
  • The library will take all reasonable measures to safeguard personal reserve items.
  • Faculty decide on the loan period: 2 hours, 3 hours, 1 day, 3 days, or 7 days.
  • For 10 or fewer reserve items per class, items will be kept at the Service Desk.
  • For more than 10 reserve items per class, items will be kept on the regular shelves and the circulation system will be set not to allow borrowing of the specified items.
  • Articles and personal property reserves will be returned to you at the end of each semester.
  • Items placed on reserve must abide by UAE and US copyright laws.
  • For additional information or questions on reserves, please email circulation@aus.edu.

Streaming Video Reserves Form

  • Complete the online form to request streaming video services for your class.
    • The form must be completed each semester they are required.
    • We’re only able to stream videos that are held in our collection. If you would like to use a video the library does not own or from your personal collection, select “needs to be added to the library collection.” Our team will purchase a library copy, if possible.
    • To request videos you’ve streamed before, select the “multiple videos streamed before; please repeat last streamed videos for this course” option on the form.
    • The form and material to be digitized can be submitted to library staff at the Service Desk.
  • The library will digitize videos intended for educational use to all students enrolled in a class.
  • Streaming Video Reserves are hosted on the Panopto portal, accessible via iLearn.
  • The library requires 7 days notice before the scheduled viewing in iLearn
  • Videos will only be made available after the end of the Add/Drop period.
  • Faculty need to make the course available and provision it for Panopto before the library can publish the video for students.
  • Accepted formats are DVD, VHS, and some external devices.
    • Converting from VHS to streaming video is possible only when a DVD copy is not available for the same material. If a DVD copy is available this version must be purchased and then used for streaming purposes.
  • Material to be digitized must be owned either by the library or by the person requesting the digitization. We cannot digitize third-party copies, recordings, or transfers, including rentals or personal recordings of television broadcasts.
  • In order to digitize original footage created by students, we need to have written permission from the person who created it.
  • How much we will digitize
    • For commercially produced video or film, we follow applicable guidelines for fair use within the context of copyright law. Acknowledging the source of the copyrighted material does not substitute for obtaining permission.
    • The Library will adhere to the following definition of fair use when determining an appropriate amount of material to digitize – “reproduction by a teacher of a small part of a work to illustrate a lesson.”
    • In general, we are able to digitize the amount that would fall within a regular 50-minute classroom session.
    • See the Copyright and Permissions Service for more information on copyright and fair use.
  • For more information about Streaming Video Reserves please contact copyright@aus.edu.